How to Delegate Tasks so that you can work less

How to Delegate Tasks so that you can work less

One of the common things I hear from people in business is, "Hey Ben, there’s not enough hours in the day!", I ask you this... if I could honestly come along and add another 5 or 6 hours to your working day, is that what you really want? Well, of course not. What you want to do is become more efficient. And so the tool I am about to show you is a great way to just get a bit of a start on maximising the amount of time left for yourself rather than working!


Create a Skill/Fun Chart


One of the challenges with delegating work to other people is that some things are more difficult, so skill required is high. You can see at the bottom here of our matrix we have 'skilled' ; from low skill to high skill. Then there are some things we enjoy doing and some we don’t. So can you see the matrix here on the left hand side is low fun versus high fun. Overall, we've got nine squares where we could put tasks into.


What I want you to do is to think about all the different tasks that you do in your working week and note them down. This could be over a period of a couple of weeks, every 30 minutes write down in your diary what tasks you are doing at that particular time.


When you have done that you can go through each task and decide, is that a high skill or low skill task, and is it high fun or low fun for you? So let’s use an example… say that every afternoon you go and do the banking. Well, is that a high skill job or low skill job? Most likely it’s a low skill job. We know it’s going to be somewhere here on the left hand side. Let’s say that you enjoy doing the banking, that would make it a 'high fun' task. Now you can place it on the Skill/Fun Matrix.


If it’s fun, it get’s done! If you enjoy doing it, you’re more likely to get it done. If you don’t like doing that particular task, then you’re going to avoid it, you’re going to put it off. Work out what are the things you don’t like to do. Anything that is low fun, are the things that you really should delegate out first; these are the things that you don’t want to do, and you can find somebody who on their matrix this is high fun stuff.


Here’s a clearer example; bookkeeping, I find it very low fun, is it high skill? yes but it is low fun for me. So, I have to find somebody who thinks that bookkeeping is fun! I know it’s hard to believe but they’re are people that are happy and actually love doing bookkeeping! They are called bookkeepers… Give them your books and you can focus on doing the stuff that you enjoy doing.


Let’s face it, if you enjoy it then you’re going to do a better job. So, in your business work at what are the things you absolutely love doing and what are the things you hate doing, and get the people to do the things that you don’t like doing. Find somebody else to do it. If you don’t like doing it, outsource it. Find somebody else to get that job done for you so you don’t have to worry about it any more.


About the Author

Ben Fewtrell is a sought-after Business Coach, Keynote Speaker and trainer who has featured in Virgin’s Inflight Magazine and Entertainment Portal, SKY Business and “Secrets of Top Business Builders Exposed”. He is also the host of the popular Business Brain Food Podcast where he interviews leading experts on anything and everything business.

1 Star2 Stars3 Stars4 Stars5 Stars (No Ratings Yet)

Leave a Reply

Your email address will not be published. Required fields are marked *

Top Rated Articles

How your company can adapt to the Digital Revolution

Over the last couple of years, technological innovation has brought about a rapid change in the customer service landsca


Will Marketing Automation Help Your Business Grow?

Marketing automation software can benefit your business in a number of ways. It is a great way to increase traffic, enco


How CRM Can Maximize Customer Lifetime Value (CLV)

"Keep your customers always on the frontline," this is a key philosophy to running a successful business. Customers are


Recently Viewed

5 Reasons Why Every Modern Business Needs a Good Marketing Strategy

Regardless of the industry you operate in and the services or products you offer, marketing is one of the most important


7 Signs you Should Become a Business Coach

Have you got what it takes to be a Business Coach? The Business Coaching industry is booming, however, not everyo


Strategies for Maintaining and Nurturing Your Customers

Keeping your Customers 17 Money making strategies to retain your clients for longer, generating more repeat revenue for

  • Over the past 6 months the incredible team at MMP have supported us to shift our attitude towards our business & month on month our revenue is increasing to the point we will be able to employ additional staff to support our business goals long into the future. Do not regret our decision one single bit!

    • Emma Reece

  • Working with my coach has enabled me to see the areas where my business is failing. This was pretty confronting to me to be honest. MMP has the tools to improve these areas and the guidance on how to implement them.

    • Sharon Robinson

  • I have been working with Max My Profit for approx 3 years now, and over that time I have learnt a lot of things about not only what it takes to run a business, but I have also learnt things about myself. I don't believe i'd be the person or have the business I have today if it wasn't for Max My Profit and our Business Excelerator. Great team to work with if you want to take your business serious!

    • Ben Choy

  • As a new client for Max My Profit (MMP) it has taken no time at all to realise the benefits of business coaching. Despite many years of senior management experience starting a new business requires best practice systems and processes built on a solid platform of detailed planning. I look forward to the benefits of adopting the formula being shared by MMP.

    • Campbell MacLeod

  • Max My Profit Are truly awesome at what they do. They have helped me over the past 12 months to get off the tools in my business and start working on my business. I am looking forward to 2019 with enthusiasm not concern. Thanks so much.

    • Aaron Kemp

  • If you are committed to Growth the Max My Profit Team has the tools and expertise to excelerate all areas of your life. They Care, They Listen, They Understand You as an Individual first then they focus on Your business. Thank you Max My Profit my rating is a 6/5 - Kindest Regards The Mr Handyfix Team

    • Catherine Kavadas

  • The team at Max My Profit are an absolute pleasure to deal with. I love working with a team who is on top of what they are doing and have a clear view of what they are working on with you and helping ensure you get to the end goal.

    • Lauren Watts

  • I have been working with MaxMyProfit over the years and what they do for SME's in growing their business is fantastic. Also due to there knowledge and their supporting material for companies across the 5 lifestyle stages and assisting them through this process day in day out is extremely comforting as a small business owner and have referred them many businesses over the years.

    • Steve Laingy

  • Working with a business coach from MaxMyProfit has been one of the best things I have done for my business. I had several other coaches before MaxMyProfit but these guys are a step above the others. I have seen a significant increase in sales, now have a business that can run itself and the coaching program has paid for itself many times over.

    • Matthew Kitchin

  • Much more than just business coaches. There is an absolute treasure chest of business knowledge in their members site.

    • Iain Campbell

  • Max My Profit are unique as they really partner with you to develop and implement a plan that will drive success for the business. I was hesitant to proceed as previous business coaches tell you what to do and rely on you to implement.

    • Michael de Haan

  • I attended one of Max My Profits introductory events in Melbourne. Having been an accountant for almost 30 years, I was somewhat sceptical. Boy was I wrong. I not only enjoyed the presentation, but I gleaned so much from just that session.

    • Daniel Odd

  • These guys are an absolute wealth of knowledge for Small Business. The programme and support networks they have set up ensure learn more every day and can take your business from good to great. Thanks so much.

    • John Butler