7 Essential Rules for Effective Project Planning

7 Essential Rules for Effective Project Planning

As a small business owner, you don many hats and your employees look up to you for guidance and direction. It's the same when it comes to managing projects. No matter how well you plan your project, there could be certain challenges you face, and you may sometimes find it an uphill task to keep your project on track and within budget. The reason these shake-ups happen is because there are just too many variables (within your company and outside) that can derail a project.


Essential Rules to Follow


We have put together 7 essential rules for effective project planning. These should help you avoid some pitfalls in the first place:


#1 Assimilate the project details


Before you start on a project, you must ensure that there is a rock solid foundation set in place. Keep the scope of the project in view at all times and ensure there is proper demarcation of the roles & responsibilities for each team member. Have some trackable and measurable criteria in place; this detailed approach will help make your project a success.


#2 Role allocation


This is a very important part of any project plan; and it is of even more significance in a smaller set up. When you are project-planning you have to be able to identify what the skills, personalities and talents of each one of your team members is. The roles you allocate to them should keep these aspects in view.


#3 Be a true leader


A leader isn't just one who designates jobs and oversees projects. You are at the helm of the project; this also means it's your responsibility to nurture very positive team dynamics. It's important that you keep the communication lines open, provide advice and support when any team member needs it, and ensure you get regular inputs from your team members. This hands-on approach will tell your team that you are serious about your business and this will keep them motivated and driven.


#4 Chalk-out all the important project milestones


Every project has 4 main phases- initiation and planning as well as execution and closure. It's vital that you perform an evaluation at the end of each phase just to ensure things are on track. When you set milestones, it helps you monitor changes and eliminate any project risk.


#5 Documentation matters


Delegate the job of documenting the progress of the project to one of your team members, and oversee that yourself. It's not uncommon for projects to overstep their deadlines and budget. Having the right documentation in place, helps you plan for contingencies in a more methodical and calm manner.


#6 Always keep an eye open for scope creep


While changes in a project aren't always avoidable, you should focus on keeping your project free from chaos. Scope creep occurs when certain elements are added to your project. This is the time when you have to be very careful with increasing the budget limit, extending the deadline or adding more resources. Plan everything carefully and ensure there are no major shakeups.


#7 Test the deliverables


This is something you should do at every milestone- your objective is to ensure that the product meets all the requirements of the project- which can be considered to be a success only when the deliverable exceeds customer expectations. Your mission is complete only when the client is satisfied with the outcome.


Stepping Stones to Success


Compare the planned Return on Investment to your actual ROI and this will help you measure the level of success. There is something to learn from all the glitches, hurdles and challenges you face; and these become the stepping stones to your future success. If you want any more information about our services, programs, events and podcasts etc., do visit our website. You can also connect with us via this online form or speak with us at this number - (02) 88085500


About the Author


Ben Fewtrell is a sought-after Business Coach, Keynote Speaker and trainer who has featured in Virgin’s Inflight Magazine and Entertainment Portal, SKY Business and “Secrets of Top Business Builders Exposed”. He is also the host of the popular Business Brain Food Podcast where he interviews leading experts on anything and everything business.

1 Star2 Stars3 Stars4 Stars5 Stars (No Ratings Yet)

Leave a Reply

Your email address will not be published. Required fields are marked *

business plan template

Get Instant Access to the Business Plan Template that has helped thousands of Business Owners in every sector plan and grow their business.

Learn More
fees and benefits

Our Programs start from as little as $10 a day making it affordable for all business types.

Learn More

Top Rated Articles

The History of Business Coaching

The Inner Series...   In order to understand the history of business coaching, it’s important to go back to t


How your company can adapt to the Digital Revolution

Over the last couple of years, technological innovation has brought about a rapid change in the customer service landsca


7 Biggest Challenges Facing Your Business

It is kind of inevitable that businesses will face challenges at different stages of their growth and development. So, p


Recently Viewed

6 Sydney Business Meetup Groups you Should be a Part Of

Being a member of a meetup group in Sydney is a great way of networking with people from your field. You can find new


How to Take Action and Achieve Your Goals

We all set goals for ourselves in life and many also make determined efforts to achieve them. Everyone has different goa


Do I Really Need a Business Coach?

It's very difficult for leaders to believe that they don't have everything figured out. However, the fact is that while

  • Over the past 6 months the incredible team at MMP have supported us to shift our attitude towards our business & month on month our revenue is increasing to the point we will be able to employ additional staff to support our business goals long into the future. Do not regret our decision one single bit!

    • Emma Reece

  • Working with my coach has enabled me to see the areas where my business is failing. This was pretty confronting to me to be honest. MMP has the tools to improve these areas and the guidance on how to implement them.

    • Sharon Robinson

  • I have been working with Max My Profit for approx 3 years now, and over that time I have learnt a lot of things about not only what it takes to run a business, but I have also learnt things about myself. I don't believe i'd be the person or have the business I have today if it wasn't for Max My Profit and our Business Excelerator. Great team to work with if you want to take your business serious!

    • Ben Choy

  • As a new client for Max My Profit (MMP) it has taken no time at all to realise the benefits of business coaching. Despite many years of senior management experience starting a new business requires best practice systems and processes built on a solid platform of detailed planning. I look forward to the benefits of adopting the formula being shared by MMP.

    • Campbell MacLeod

  • Max My Profit Are truly awesome at what they do. They have helped me over the past 12 months to get off the tools in my business and start working on my business. I am looking forward to 2019 with enthusiasm not concern. Thanks so much.

    • Aaron Kemp

  • If you are committed to Growth the Max My Profit Team has the tools and expertise to excelerate all areas of your life. They Care, They Listen, They Understand You as an Individual first then they focus on Your business. Thank you Max My Profit my rating is a 6/5 - Kindest Regards The Mr Handyfix Team

    • Catherine Kavadas

  • The team at Max My Profit are an absolute pleasure to deal with. I love working with a team who is on top of what they are doing and have a clear view of what they are working on with you and helping ensure you get to the end goal.

    • Lauren Watts

  • I have been working with MaxMyProfit over the years and what they do for SME's in growing their business is fantastic. Also due to there knowledge and their supporting material for companies across the 5 lifestyle stages and assisting them through this process day in day out is extremely comforting as a small business owner and have referred them many businesses over the years.

    • Steve Laingy

  • Working with a business coach from MaxMyProfit has been one of the best things I have done for my business. I had several other coaches before MaxMyProfit but these guys are a step above the others. I have seen a significant increase in sales, now have a business that can run itself and the coaching program has paid for itself many times over.

    • Matthew Kitchin

  • Much more than just business coaches. There is an absolute treasure chest of business knowledge in their members site.

    • Iain Campbell

  • Max My Profit are unique as they really partner with you to develop and implement a plan that will drive success for the business. I was hesitant to proceed as previous business coaches tell you what to do and rely on you to implement.

    • Michael de Haan

  • I attended one of Max My Profits introductory events in Melbourne. Having been an accountant for almost 30 years, I was somewhat sceptical. Boy was I wrong. I not only enjoyed the presentation, but I gleaned so much from just that session.

    • Daniel Odd

  • These guys are an absolute wealth of knowledge for Small Business. The programme and support networks they have set up ensure learn more every day and can take your business from good to great. Thanks so much.

    • John Butler