Delegation is a very important skill that you should have and develop as a business owner. It saves time and money with the added bonus of building up your team. Learning the art of delegation is important because if you don't do it correctly, it could cause your team to become demotivated which could ultimately lead to frustration and resignation. You are then left to pick up the pieces and start all over again. These 10 rules will be able to help you delegate successfully.
#1 Make a listStop wearing so many hats and start making a list. As a business owner, you often fall into the trap of doing things yourself. This gives you no time to work on your business because you are busy working in it. Instead of balancing the books yourself, hire someone who can do it in less time. Suck at making a marketing plan, get a marketing manager who has experience and can do it for you. The first step of successful delegation is to make a list of things you don't enjoy doing, are not good at, and can be given to someone else to do so that it frees up your time.
#2 Be PatientThe first time you decide to start delegating, it will take time. Since you have been doing the task yourself, you have been responsible and also quick at it. Once you delegate, it takes time to hand over the task to one of your employees or a hired contractor or vendor. The key is to be patient – whilst this will take time, it will also be beneficial and easy in the long run.
#3 Be ClearOnce you have picked the right person to delegate the task to, it is important to be very clear in what you want achieved so that you are both on the same page. It will not help if you dump the task on to someone else without any clear guidance and goals. They will do the task inefficiently which will then create more work for you.
#4 Let it goA very big issue faced by business owners is that they cannot let go of their work. They feel a sense of ownership which comes in the way of delegation. Consequently, this is not good for motivation or morale. Your team is relying on you for support and training. Once you delegate the task(s) and are clear on what you need, let them get on with it. If you have a problem letting go, the best solution is to start small.
#5 Use Resources for AccountabilityEstablishing clear tasks, rules, KPI's and deadlines is what makes a project successful. If you are delegating a project (big or small) using tools and resources will help you with accountability and will give you a bird's eye view without micro-managing. Some of the best tools out there are: